The fast paced and fragmented media channels of the information economy have made it much harder for organisations to gain ‘share of voice’ and manage what is being said about them. Both journalists and other interested individuals have access to a much wider range of potential sources of information and, in the digital age, both good and bad news spreads fast.
These changes have forced companies and media relations professionals alike to adapt their tactics and fundamentally transform the way they communicate from one-way broadcasting to two-way exchange or conversation.
Not only do organisations have to reach a diverse, global audience of media outlets, thought leaders and influencers, including bloggers and podcasters, they can no longer simply dictate to these audiences and have to interact and listen to them as well.
In addition to identifying the different members of this large, disparate audience, organisations and media relations professionals also face the challenge of catering to their varying needs. Not every journalist or member of the media is the same and each individual requires different information based on their publications, subject areas, audiences and preferences.
So how can media relations professionals satisfy the voracious information appetite of such a large, diverse and increasingly globalised audience in a way that is not only relevant enough to produce the required results, but is also cost-effective?
For perhaps the first time, there is a compelling solution: eCRM.
eCRM is intelligent, data-driven marketing in the online environment. The next evolution of conventional CRM (Customer Relationship Management), eCRM enables media relations professionals to cost-effectively communicate with large audiences and successfully manage who receives what information when.
Promote your message quickly and cost-effectively
- Reach large, disparate audiences around the world inexpensively using high speed, high volume digital channels, including bulk emails and SMS.
- Design and send out professional media materials, such as press releases, research, opinion pieces, advertorials and articles, quickly and conveniently via multiple digital channels simultaneously.
- Automate routine or regular media communication tasks, from scheduling the release of company announcements and events, to managing the enquiries and/or responses received and handling any further communication steps that may be required.
- Reduce the quantities of expensive documents and information packs that need to be printed and posted. Direct the majority of interested parties to the company website or microsite, instead, where electronic versions can be downloaded.
- Eliminate unwanted and unnecessary communications by only sending recipients the information they have requested, reducing wastage and lowering costs.
Manage multiple audiences and messages with ease
eCRM also enables you to profile members of the media and find out what their changing informational needs and preferences are. This information can then be used to:
- communicate personally with every member of a large audience of targeted media professionals spread out around the world;
- segment audiences based on any number of categories and criteria, including subject areas, publications and preferences, supplying each group with appropriately tailored and packaged information;
- control the information flow and communicate the correct news and intelligence to different journalists in different formats — setting up different tiers of recipients based on accreditation levels and ‘friendliness’ — allowing trusted contacts into an ‘inner circle’ that is rewarded with exclusive information, for instance;
- refine your service according to the preferences of each individual, ensuring that it is always relevant and conveniently delivered using their preferred digital channel (web, email or mobile);
- improve the effectiveness of campaigns by monitoring media responses to messages and tracking who has accessed what information when.
How does ENSIGHT assist media relations professionals?
- Orchestrate campaigns from a single, easy-to-use, web-based interface that offers centralised control, permission and workflow during message creation.
- Build and manage fully-fledged social media press rooms, micro-sites and extranets to provide the media with a convenient, centralised source of information (including an optional archive and search facility), together with an online preference centre to capture individual requirements and interests.
- Deliver messages across multiple digital channels to reach large audiences cost-effectively and to suit individual preferences.
- Receive detailed reporting on from each campaign. Then analyse and segment collected data, using it to refine campaigns and deliver progressively more personalised, relevant and effective messages.